search
backpage.com > Orlando jobs > Orlando administrative/office

Posted: Monday, November 7, 2016 11:05 AM

Reply

JOB SUMMARY:
The Administrative Support – Travel Management must be able to perform secretarial and administrative duties. Key responsibilities include, researching, arranging and coordinating travel, transportation and accommodations for employees and clients according to TAPE’s business and budget needs. Other responsibilities include, composing routine correspondence, and communicating with all levels of the project team to gather and convey information.


ESSENTIAL FUNCTIONS:

Review travel requests for the team members to ensure compliance with established reporting requirements.
Move the travel requests through the approval process.
File travel requests on the team portal
Review expense reports reconciling with the corresponding approved travel requests, ensure all necessary material is included. Work with team members to take corrective measures in needed.
File expense reports on the team portal
Update and generate reports from the Travel Tracker Excel spreadsheet.
Reconcile subcontractor travel invoices against the Travel Tracker spreadsheet, input actual data and note discrepancies in recommendation of approval to PM
Reconcile monthly Team TAPE travel invoices for submission to the client organization
Draft explanations of any variances with in the travel expense and invoicing process
Handling of incoming mail.
Uploading documents to the team portal.
Maintains the reception area, kitchen, and conference rooms to ensure that they are kept neat, clean and stocked with appropriate supplies at all times.
Orders and maintains office supplies for the TAPE Orlando office.
Schedules meetings and maintains calendars for the Orlando office conference rooms.
Ensures confidentially of all TAPE information handled.


EDUCATION AND EXPERIENCE:
Must have high school diploma.
Must have a minimum of 2 years of administrative experience and proficiency in the Microsoft Office Suite and basic automated office systems.
Must be able to pass a criminal and credit background check.


KNOWLEDGE/SKILLS/ABILITIES:
Must be a self-starter.
Excellent written, verbal, visual/presentation and interpersonal communications skills.
Ability to consistently make good decisions through a combination of analysis, experience, and judgment.
Experience with suite of MS Office products.
Strong research skills and attention to detail.
Expense with Concur Travel and Expense preferred.


PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.


WORK ENVIRONMENT:
All employees are responsible for their own safety, as well as that of others in the workplace. To help us maintain a safe workplace, everyone must be safety-conscious at all times. This position is performed in a typical office environment. The noise level in the work environment is usually quiet to moderate. Safe use of TAPE equipment, as well as safe practices while on TAPE property is essential.


DISABILITY SPECIFICATIONS:

TAPE will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.


TAPE is an Equal Opportunity/Affirmative Action Employer.

• Location: Orlando, Orlando, FL

• Post ID: 17754027 orlando
orlando.backpage.com is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2016 backpage.com