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Posted: Friday, February 23, 2018 6:03 AM

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Requisition No:31078

Agency: Highway Safety and Motor Vehicle

Working Title: ADMINISTRATIVE SECRETARY - 76001275

Position Number:76001275

Salary: $22,453.68 Annually

Posting Closing Date: 03/06/2018

Department of Highway Safety and Motor Vehicles

Florida Highway Patrol

Troop D

In order to be considered for this position, applicant responses to the qualifying questions, software systems, actual work experience , years of employment and hours worked per week must be clearly defined within your work history, or the application may not be considered for the position.

**Internal Opportunity For DHSMV Employees Only**

Administrative Secretary

$22,453.68 Annually

Contact Person: Major Waxler Bright, (407) 249-7170

The Organization

The Florida Department of Highway Safety and Motor Vehicles (DHSMV) provides highway safety and security through excellence in service, education and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

  • Annual and Sick Leave Package
  • Nine Paid Holidays
  • State Health and Life Insurance
  • Educational Benefits
  • Contributory Retirement Plan

To learn more about DHSMV and why its a great place to work, visit our website at:

Description of Job

The incumbent in this position will provide high-level administrative support which will include answering incoming calls, providing customer service to internal and external customers, mail distribution, requisition of supplies, preparing correspondence, handling public requests, arranging meetings and travel requests and additional clerical duties as required. The incumbent will also be responsible for maintaining various databases.

Job Requirements

The selected applicant must pass a Criminal Justice Information Services (CJIS) criminal history background check.

Preferred Qualifications

Preference will be given to applicants who have secretarial or clerical experience filing, typing, preparing and maintaining records and/or reports, experience using Microsoft Office applications, including Word, Excel & Outlook, experience dealing with internal and external customers, experience working with confidential and sensitive information.

Desired Knowledge, Skills, and Abilities

  • Knowledge of general office procedures and basic filing practices.
  • Skill in Microsoft Office Word, Excel and Access.
  • Ability to type letters, memoranda and other standard business forms in correct format using correct spelling, punctuation and grammar.
  • Ability to deal with the public in a courteous and efficient manner.
  • Ability to operate general office equipment.
  • Skill in communicating effectively, verbally and in writing.
  • Ability to prioritize, organize and coordinate work assignments.
  • Ability to establish and maintain effective working relationships with others.
  • Knowledge of general commercial motor vehicle laws and regulations.
  • Ability to communicate and answer questions effectively to the transportation industry.


The process for selecting applicant(s) for this position could take up to six months. Following the six month period, a new application must be submitted to an open advertisement in order to be considered for that vacancy.


HSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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