Posted: Friday, February 23, 2018 1:07 PM
Agency: Veterans Affairs
Working Title: ADMINISTRATIVE ASSISTANT I :
Posting Closing Date: 03/05/2018
Administrative Assistant I
FLORIDA DEPARTMENT OF VETERANS AFFAIRS
VA Medical Clinic, Bureau of Claims Services
Anticipated Location to be Orlando, Orange County
Internal Agency Posting : Only current employees of the FDVA will be considered.
Starting Annual Salary: 25,
Must have served as a member of the Armed Forces of the United States; and must have been separated from such service under honorable conditions.
A DD:214 or proof of entitlement to Veterans Preference MUST accompany your application.
Education and Employment History must also be verifiable.
In addition, the following is required:
Current employee of Agency.
Five (5) years secretarial or clerical work experience.
Proficiency in Microsoft Office Suite: Excel, Word, Outlook, especially Excel Pivot Tables.
Experience in internet research and web:based applications.
Excellent customer service and interpersonal skills.
Experience proofreading official documents.
Viable Level 2 background screening on file.
The incumbent is anticipated to be located at the VA Medical Clinic in Orlando, Orange County, Florida Department of Veterans Affairs, Bureau of Claims Services. The primary responsibility of the incumbent in this position is to perform administrative and professional administrative duties in support of the Bureau.
Use standard office computer for word processing, data entry, and data retrieval from existing department databases. Gather pertinent data and information for preparing reports for review. Collect and maintain statistical data for use in monthly, quarterly, and annual reports. Prepare presentations using graphs and charts from data collected in department databases. Pivot Tables. Maintain proficiency in Microsoft Word, Excel, Outlook and Power Point computer software.
Greet and screen all persons entering the office to determine level of assistance required. Log each individual into the department computer database.
Respond to telephone inquiries to determine the level of assistance required. Document calls and assign callers to Veterans Claims Examiners or direct calls to appropriate VA Medical Center/Outpatient Clinic or other government agency for appropriate assistance. Receive and review incoming mail and sort and distribute to appropriate individual for response. Complete forms and documents using department computers, or prepare forms manually if computer is not available. Compose and type routine office correspondence. Maintain privacy of all clients protected health information, and ensure that the office is in compliance with current federal and state privacy regulations.
Prepare reports correspondence and process routine mail. Review and correct all written documents, paper and computer, prior to being released by the supervisor. Maintain office inventory of equipment and consumable supplies. Order and receive office supplies as necessary.
Perform other related duties as required to include but not limited to attendance at conference meetings, training and seminars. Assist other Bureau of Claims personnel as required.
This position is in the Career Service System
This The State Personnel System is an E:Verify employer. For more information, click on the E:Verify Website
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/
• Location: Orlando
• Post ID: 30475932 orlando